Overview

Groups in ONE DATA are mainly used to manage access rights for users within a certain Domain.


> Domain Admins can create several Groups within one Domain.
> Each user can be a member of several Groups at a time.
> A user can be part of a Domain but not part of any Group. In this case, they cannot access Projects created by other users (exception: the user is a Domain Admin).


Groups Within ONE DATA Domains

A Group can consist of several users. It may be assigned with User Role / Rights which specifies how the group users can access certain Projects.



Group Settings

The Group Settings in ONE DATA can be accessed by clicking the corresponding tab (  ) in the left navigation menu. The Domain Admin settings view is different from the normal user's.


Domain Admin View

The Groups view initially contains a list of available Groups within the selected Domain (name, group type, member count, etc). The Admin is then able to perform some actions.



  1. Select the target Domain. The first Domain is selected by default. The Admin can then click on the dropdown menu and select the Domain to view.
  2. Search for Groups by name
  3. Open/Close Group settings. The user can then access detailed information like Group description and Group members.
  4. Edit Group info. A pop up dialog will appear upon clicking this button. The Admin is then able to update some information related to the selected Group. We mention among the possible changes:
    • Edit the Group name
    • Edit the Group description
    • Choose a parent Group
    • Add new users to the Group 
  5. Delete the selected Group
  6. Add a new Group to the selected Domain.


Viewer License users cannot be added to Groups, but rather to Viewer Groups.


Non-Domain Admin View

A normal user (not a Domain Admin) can access the "Group Settings" tab, but cannot perform any action.